Procedure for Securing Alateen Funds

From Louisiana Area Assembly

Area Assembly encourages the attendance of Alateens at Assembly, and there is a fund to help Alateens with some of their expenses. The Alateen Fund consists of donations made to Area Assembly specifically for Alateen. A request may be made for an Alateen to secure funds from Area Assembly to attend Area Assembly using the following guidelines:

1. The Alateen must be an active member of the group, attending meetings regularly.

2. Before requesting funds from Area Assembly, the Alateen should try to secure funds first from his or her group, second, from the district, and third, from the local intergroup or information service office (if there is one).

3. Area Assembly will fund the following maximum amounts:

a) 1/2 cost of one room for one night

b) registration fee for Assembly

c) cost for a meal on Saturday evening, not to exceed the cost of the banquet

d) cost of gas up to $10.00

4. A request must be made in writing by the Alateen, stating the reason for the request. The request should include an itemized listing of the amount needed. Please see the attached form.

5. The request must be approved and signed by the Alateen Sponsor or the person who will chaperone the Alateen at Area Assembly, as well as the Area Assembly Alateen Coordinator, or, if the Alateen Coordinator is not available, the Area Assembly Treasurer or another Area Assembly officer.

6. The Alateen Sponsor or chaperone will forward the request to the Area Assembly Alateen Coordinator, or, if the Alateen Coordinator is not available, directly to the Area Assembly Treasurer or other Area Assembly officer. The Treasurer may act upon the request with verbal approval from the Alateen Coordinator or, if the Alateen Coordinator is not available, another Area Assembly officer. The Assembly Treasurer is responsible for disbursing the funds from the Alateen account, subject to availability of funds.

7. The Alateen must provide receipts for expenses and meals, other than the Assembly banquet.

8. The Area Assembly Alateen Coordinator will be responsible for keeping accurate records of disbursement requests and regularly verifying with the Area Assembly Treasurer the amount available. The Treasurer shall provide with Alateen Coordinator with informal records to assist in this process.

9. Funds may be disbursed prior to or during Area Assembly.

LOUISIANA AREA ASSEMBLY

REQUEST FOR ALATEEN FUNDS

DATE. ________________________

TO LOUISIANA AREA ASSEMBLY:

Please accept this request from __________________________ (name of Alateen member) for funds to attend the Louisiana Area Assembly in ______________, 20___ (date of Assembly).

_________________________ attends Alateen regularly and is an active member of his or her Alateen group.

AMOUNT REQUESTED: _____________________

ALATEEN SPONSOR'S SIGNATURE: _______________________________

LA ALATEEN COORDINATOR: ____________________________________

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